Rules
A-Kon® is pleased to welcome you to the Phoenix Art Show. The Phoenix Art Show will have constant security during the exhibition hours, and will be locked at all other times. If additional security needs are anticipated, please contact Art Show Director, Diana Harrelson at artshow [@] a-kon.com.
PLEASE RESERVE YOUR SPACE IN ADVANCE, by form on the website (http://phoenix.sollitaire.com). Registration begins the first Monday in April every year. This year we have a maximum of 2 panels (3 by special request) for each artist due to the amount of art we anticipate to be at A-Kon®. Pre-registered artists have first pick of space in the show. Walk-in registration is very welcome if we have the space available; please check with us at 11:30 a.m. Friday morning of the show.
Guidelines for exhibit:
This year pre-registration prices are $18 per table and $12.00 per 4′ x 4′ panel. Mail-in participants and walk-ins will be $21.00 per table and $15.00 per panel. Half-tables or half-panels will be available at the discretion of the Art Show Directors.. If we do not receive your check / money order or mail-in work by the date specified you might not have space come Kon time. Refunds are only given in special circumstances as determined by the Art Show Director.
1. Art should be of Anime, Science Fiction, or Fantasy theme in some way, whether by subject, character, design, or other interpretation. As long as we continue to have enough space* we will not jury (judge suitable to enter based on quality before allowing people to enter) work. While we promote and sell all forms of art at the Phoenix Art Show, we feel that because we are a convention put on by fans for fans, and that this show is not only an exhibit of professional and semi-professional artwork, but also an exhibit of fan artwork. Artwork deemed more professional in quality and presentation by the directors or staff, will be hung on premier panels and all other work will fill out the rest of the show.
*(A note on walk-ins) – Because walk-in space is limited, we may choose to jury walk-in art. To avoid this please Pre-Register.
2. Phoenix Art Show may refuse to display pieces for any reasons we see fit. Works judged to be libelous, plagiaristic, obscene, or detrimental to the value of trademarked characters, are not permitted. The staff expects not to need to invoke this rule. Character depiction, satire, or parody, is fine provided that the intention of the work is not to be generally offensive. Nudity is also acceptable as long as it is shown in a respectable manner. Should any questions arise, contact the Art Show Director, Diana Harrelson pre-show at artshow@a-kon.com or onsite before you hang your work.
3. We request that all two dimensional entries be mounted in some way for their protection. We will not be responsible for damage to your piece if it is not matted / mounted / or backed. If you are entering a group of pieces and do not hang them yourself, please make out a diagram of how you want your pieces spaced. Un-matted work will not be hung unless there is left over space in the show after all matted work is hung.
4. All pieces must be clearly labeled on the back, with the artist’s name and address. Small stickers may be attached for purposes of show inventory and security. These labels need not be permanently attached to the original, but will need to be attached to the mount. We will provide labels and bid sheets for this purpose. We will be using ASFA (Association of Science Fiction Artists) standard control sheets and print shop control sheets, additionally providing the artist with the names and addresses of those who purchase their works (when asked).
5. Art will be hung on Friday, beginning at 9:00 a.m. for pre-registered artists and at 10:30 a.m. for walk-ins*. The show will open to the public at 12:00 p.m. and all work should be hung by then. Pre-registered people who do not give notice that they will be late (arriving after the art show opens to the public) to hang their work risk the chance of losing their space and their entrance fee. If you are not going to be able to make it to the show to hang your work before 11 am please note that on the registration form in the space provided. Once entered in the show, no piece may be withdrawn before 3:00 p.m. on Sunday, except by special arrangement with the Art Show Directors. This is so that those who attend on Sunday will see as much of the full exhibit as possible. If you know at the beginning of the show that you are leaving before 3:00 p.m. on Sunday, please inform the Art Show Directors. If you cannot reclaim your work yourself, please make arrangements with the Art Show Directors beforehand, otherwise, we will not release your work until we can talk to you.
* (a restatement of the first paragraph) We do NOT guarantee walk-in space. Walk-in space is sold on a first come, first served basis and may be juried as we see fit. If you want to guarantee your space, you must Pre-Register for space (starts the first Monday in April). Panels are limited to 2 per artist. If you wish to request more than 2 panels your request must be approved by the art-show director.
6. We provide hooks and binder clips for hanging. If you do not want your work crimped, or have a piece that needs to be hung in a different way, you must provide the means to do so yourself. If you do not have your own means for hanging and you use what we provide, we are not responsible for damaged artwork.
7. This show will function additionally as a sale. If you plan not to sell works, please notify the Art Show Director at the time you register for the Art Show. We do charge a minimal fee of 10% on all sales. We are not responsible for damage to print sale items, so please mount yours, bring a folder, or provide a mounted sample copy. There will be a live Auction on Saturday Night. How many bids to bring the piece to auction depend on how many total bids are made. If many pieces are bid upon, 4 or more bids will send your piece to auction. If not, every bid will go to auction.
8. You must check out all pieces present when you check out of the show, even if you have a piece that has been bid on and marked as sold, but has not been paid for by the winner. We will give you the name and address of the winner (on request) so that you can make inquiries as to why it was not purchased, but we WILL NOT be responsible for doing so if you have left the piece. If you leave a piece, and the buyer does not pay for it, you WILL NOT be paid for it. If you want any left over pieces sent back to you after the show, you must send the art show director a check for shipping and handling first. Otherwise, all left pieces will then become property of the art show.
9. Statement of Warranty / Responsibility of the Artist:
The convention leases space to artists to display and sell artwork. I the artist understand that it is my responsibility, not the responsibility of the convention or its management, to make certain that the artwork I the artist display and sell at the convention is lawful and legal in and of itself; that it is not in violation of any copyright, patent, or trademark; that it was obtained from me in a lawful manner; and that its display and/or sale does not violate any law or ordinance.
I the artist warrant that my artwork does comply with these requirements. I the artist agree that the convention and its management, as individuals or as a group, shall be held harmless in case of any violation, and that I shall make good any damage, cost, loss, or penalty incurred by my breach of this warranty.
